One of my goals this year has been to begin the year with a day devoted to parent conferences only. I know a lot of school districts mandate this for their teachers as often as once per semester. While our district does not have that policy, our administration is highly supportive of the concept, and I know some of our classroom teachers have managed to organize a day like this within our school. Since I pull students out of their regular classrooms to attend my small-group instructional class, my time at the beginning of the year is a bit more flexible for scheduling purposes. We cannot actually start meeting with our students until all the beginning-of-the year assessments, scoring, and grouping has been completed. For me, this is a great time to meet with parents, because I am in the process of establishing starting points for my students, and I want to communicate that information with parents as well.
Since I've never had a Parent Conference "Day" before, I wanted to make it as organized and as efficient as possible. I tried to create paperwork that would document the information I needed. This is what I came up with...
I started with a letter that not only explains my purpose for the conference, but also provides an option for parents to schedule their conference. I also created a reminder note to send home just a few days prior to the conference.
I made two versions of a sign in sheet: one to sign in and one to sign up for my e-mail mailing list.
Next, I made a note-taking page for myself, where I could document any pertinent information from the conference. I also think a simple follow-up is cordial, so I will send this "Thank you" note home, just to let parents know that I'm grateful for the time they spent meeting with me.
That's it! What do you think? All of these materials are available in both color and black-and-white versions in my Parent Conference Forms & Notes product here.